By visiting www.codified.legal (our “Site”) you are accepting and consenting to the practices described in this policy. If you become a client of the firm then there are also privacy provisions in our engagement terms and conditions.
1. Who We Are
We are Codified Legal Limited, a company registered in England and Wales with registered number 04609448 and registered address of 7 Stratford Place, London, WC1 1AY.
We are the Controller of your personal data for the purposes of the applicable data protection legislation.
2. The Basis On Which We Process Your Data
We process personal data in accordance with this policy on one of the following bases:
- Performance of a contract: to provide legal services which you have engaged Us for; and to invoice you
- Legal compliance: to meet Our statutory and regulatory requirements (including money laundering checks), as required by tax authorities, government agencies and Our regulator; (all of whom may therefore be recipients of your personal data)
- Legitimate interests: to provide services to our clients, and to promote our products and services to potential clients.
3. Why We Collect Information About You
We collect data about you for the following purposes:
- in order to fulfil our contracts with you or the organisation that you work for, for example, we will do so to provide legal services
- to administer your account; to update our client records; to invite data subjects to events which we think might be of interest to them; to provide data subjects with information which we think will be of interest to them; to correspond and communicate with data subjects in connection with our services, or generally; to maintain a communications link in business social media such as LinkedIn; where permitted by the data subjects, to name data subjects in our marketing or promotional arrangements (including as referees)
- to better understand our clients and give them appropriate and targeted information, offers, and other communications and in order to provide our clients with better and personalised experiences with our company
- to provide you with appropriate and targeted marketing communications and to provide you with information and offers relevant to you.
4. What information do we collect about you?
We gather and use certain information about individuals in order to provide products and services and to enable certain functions on this website. We also collect information when you voluntarily complete customer surveys, sign up for a webinar or a newsletter, or provide feedback.
We may collect the following information:
- Name, job title and company name
- Contact information including email address and telephone number
- Demographic information such as country
- Website usage data using cookies
- Other information relevant to client enquiries such as the type of product or service you are interested in.
5. How will we use the information about you?
The information we collect about you will be used to provide legal and support services.
We may use this data:
- For our internal records
- To improve products and services we provide
- To contact you in response to a specific enquiry
- To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us
- To provide you with information about other goods and/or services we offer that are similar to those that you have already purchased or enquired about
- To notify you about changes to our service
- To ensure that content from our website is presented in the most effective manner for you and for your computer
- To administer our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
- To improve our website to ensure that content is presented in the most effective manner for you and for your computer
- To allow you to participate in interactive features of our service, when you choose to do so
- As part of our efforts to keep our website safe and secure
- For marketing purposes: We would like to send you information about products and services of ours that may be of interest to you. Where we have a relevant and appropriate relationship with you, for example as an employee of a partner company of Codified Legal or a user of our services, the processing of personal data for direct marketing may be regarding as being carried out for legitimate interests. If we do not have a legitimate interest in contacting you, then we will ensure that we have gained your consent before contacting you
- We may record telephone conversations for training and monitoring purposes
- We reserve the right to repeat comments about our products made in communications with us for marketing purposes, these will be on an anonymous basis unless we have obtained your consent.
6. Disclosure of Your Information
Other than as set out below, your information will not be sold, shared or provided to any third party.
The recipients of your personal data will be: our staff; third parties which you ask us to contact or negotiate with; other professional advisers, insurers, regulators or auditors whom we engage or interact with, in the course of our business or in the performance of our legal services for you; our third party service providers for administering and managing our IT, security, reception, finance, banking, billing, offices, facilities, meeting rooms, catering, booking and conference arrangements; and where permitted by you, our marketing or promotion service providers (including legal directories, such as Legal 500 or Chambers and Partners, in circumstances where you agree to act as referee).
7. Where We Store Your Personal Data
Most of your information is stored within the European Economic Area (“EEA”). We may transfer your personal data to a country outside the EEA, where it is required for any of the purposes referred to in this policy or any engagement terms with you. We may also do this in circumstances such as the following:
- The transfer is necessary for one of the reasons permitted by data protection laws, including the performance of a contract between us
- The transfer is legally required on important public interest grounds or for the establishment, exercise or defence of legal claims; or
- If you have provided your consent.
We may also process Your personal data outside the EEA by putting in place standard data protection clauses which have been adopted by the European Commission; or by ensuring that we have in place Binding Corporate Rules; or by transferring personal data to a country which has an adequate level of protection for your rights and freedoms.
Your personal data may be processed on the basis referred to in this policy by staff operating outside the EEA who work for us or for one of our service providers.
Personal data is only transferred internationally outside the EEA, in compliance with applicable data protection laws.
We take appropriate measures to ensure the security of your data. All information you provide to us is stored on secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk.
9. Storage Period
Where you or the company for whom you work is a client of ours then your personal data will be retained during the time we are working on your matter and for a period of 6 years after the matter closes.
In other circumstances, your personal data by way of contact details will be retained, up to a period not exceeding that time when you tell us that you no longer wish to have any further communications with us, or (if sooner) if we reasonably believe that you no longer wish to have any communications with us.
10. Your Rights
Regarding of the conditions for processing your data, you have the right at any time to stop us from contacting you for marketing purposes. If you do not wish to be contacted for marketing purposes, you can use the unsubscribe link at any time on our marketing emails. Alternatively you can contact us using the details set out in section 14 below.
You have the following additional rights
- The right to request access to the personal data that we hold about you
- The right to request rectification of the personal data that we hold about you
- The right to request erasure of the personal data that we hold about you
- The right to request restriction of processing about you
- The right to object to processing; and
- The right to data portability.
If you wish to invoke any of the above rights, please notify us using the contact details set out in Section 13 below.
Where our processing of personal data is based on your having given consent, you have the right to withdraw that consent at any time. If you wish to invoke this right, please notify us using the contact details set out in section 13 below.
You have the right to lodge a complaint with a data protection supervisory authority. In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us/
11. Links from our website
This website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this website.
12. Notification of Changes
13. How to contact us
We do not guarantee that our site will be secure or free from bugs or viruses.
You are responsible for configuring your information technology, computer programmes and platform to access our site. You should use your own virus protection software.
You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.
Cookies are small text files that are placed on your computer by websites that you visit.
They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The table below explains the cookies we use on our website and why.
How to disable cookies
Cookies can be disabled via your choice of internet browsing software and internet viewing device. The instructions will be different for each browser. You can find out how to switch off your cookies either by consulting the online ‘Help’ or ‘Preferences’ menu for your browser, or by following these links for the most popular browsers:
Instructions for Internet Explorer
Instructions for Google Chrome
Instructions for Apple Safari (OSX)
Instructions for Mozilla Firefox
Instructions for Apple Safari (iOS)
Instructions for Google Android
If you would like any further details about the cookies used on our website please send an email to firstname.lastname@example.org.